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Enhancing the Health of Veterans through Research and Education

Employee Separation


Resignation is a voluntary act initiated by an employee to terminate employment with PVARF.

If you decide to leave PVARF there are certain procedures to follow to make this transition smooth and provide you with your final paycheck in a timely manner.

First, you should notify your supervisor of your intentions. Although advance notice is not required, PVARF requests at least 2 weeks written notice of resignation. You should also notify the PVARF administrative office and let them know what your last day of employment will be. The PVARF administrative office will in turn notify you when you will need to submit your final timesheet. You will also need to obtain an “Employee Clearance Form” from the PVARF administrative office listing the various medical center departments to visit and “clear” from indebtedness. These signatures are a necessary part of the termination process. When they have been obtained you will submit the Employee Clearance Form to the PVARF administrative office.



Termination is an involuntary or mutually agreed upon act initiated by PVARF to terminate employment with the organization. The employee may or may not have advance notice of the termination. Prior to an employee’s departure, a meeting between the employee and his/her supervisor will be scheduled to discuss the reasons for termination. The PVARF administrative office also will review with the employee the effect of the termination on the employee’s benefits.



Layoffs are terminations resulting from reorganization, a reduction in supporting funds, or the deletion of work functions. The PVARF administrative office will review with the employee the effect of the layoff on the employee’s benefits.


Return of Property

Employees are responsible for all PVARF and/or VAMC property, materials, or written information issued to them or in their possession or control. On or before their last day of work employees must return all PVARF and/or VAMC property. PVARF and/or VAMC may take all action deemed appropriate to recover or protect its property.


Final Pay upon Termination

If an employee quits with less than 48 hours notice, excluding weekends and holidays, the paycheck is due within five days, excluding weekends and holidays, or on the next regular payday, whichever comes first. If an employee quits with notice of at least 48 hours, the final check is due on the final day worked, unless the last day falls on a weekend or holiday. In that case, the check is due on the next business day. If an employee is discharged, the final paycheck is due not later than the end of the next business day. If an employee would like their final check to be direct deposited they may request in writing that the PVARF do this on the next scheduled payroll.



Human Resources will confirm dates of employment, positions held, and final rate of pay. Additional information may be shared with prospective employers on a case-by-case basis. Former employees can facilitate the sharing of additional information by signing authorizations to release information to their prospective employers. PVARF reserves the right to share information concerning former employees whenever it determines the requestor has a legitimate need to know information about a former employee.