If the Foundation is making the airline reservations directly the following are required prior to contracting the Accounts Payable Specialist to schedule a time to book the airline reservation:
- Complete Request for Prepaid Travel Form (with required signatures)
- Conference flyer/agenda
- Preferred itinerary
*Traveler must be present to book airline ticket*
Persons traveling on Foundation funds may not use government rate airfares. All Foundation paid airfare will be purchased at the basic coach rate.
- If you make changes to your ticket and there is a fee associated with this change, you will be charged for the change(s).
The cost of air travel may be reduced with a Saturday overnight stay.
- Documentation supporting the cost for the hotel/per diem for the extra day is equal to or less than the difference in air travel with the Saturday overnight stay, is required for approval from the Executive Director for the additional overnight stay.