Educational Activities

Overview

  • Non-Profit organization enacted by Congress to facilitate medical research and Education programs conducted at the VAPORHCS
  • Provides flexible mechanism for the administration of funds in support of research, education and training.

Education Activities supported by PVARF

  • Work related instruction or learning experiences for employees improving performance of duties, gaining specialized proficiencies & expand understanding of changes in patient care.
  • For Veterans under VHA care, the education & training may include instruction & learning related to improving & maintaining health.

Who can set up an Education account?

  • Individuals with staff appointments who are awarded an education grant.
  • A service chief that receives funds for the benefit of the education & training of employees, patients or caregivers.
  • The responsible individual or designee for an education or training initiative or activity at the VAPORHCS.

Types of Programs

  • Patient Related Activities
  • Education activities for veterans, their families and guardians, including instruction or other learning experiences related to improving or maintaining the health of veterans.
  • Employees work-related experiences for employees
  • Improve performance of current duties
  • Assist employees in maintaining or gaining specialized proficiencies
  • Expand understanding of advances or changes in patient care, technology, or health care administration.

How to set up an Account

  • Upon securing funds or a donor for an education activity an “Education Account Request” form must be submitted to the PVARF Executive Director. The form is located on our website under forms.
  • The form must identify the type of Education activity, the donor, a budget and the purpose of the account.
  • The request form will then be presented to the ACOS-Education.
  • The ACOS-Education will review the activity or program, the budget and approve or disapprove.
  • Upon approval an “Education Account” will be set up in the PVARF and the initiator notified by the Executive Director.

Administration of the Account

  • All monies will be deposited into the education account set up by the PVARF accounting office.
  • An education account could be subject to Indirect Costs on all deposits based on the purpose of the account:
  • Unrestricted Education Grants: The funds are used to invest in education purchases only. The indirect cost accessed will be 0%. If an employee is hired under this grant then a one time 3% fee based on the employee’s salary will be assessed.
  • Educational Grants: The funds are used to plan and conduct conferences or meetings. The indirect cost assessed will be 10%. This cost will include payment, employee hiring, deposit processing and human resource services. Credit card charges are the transaction fees assessed by the processing bank.

Fund Deposits & Disbursements

  • All funds received and disbursed must be education related.
  • The PVARF Executive Director will review your budget.
  • The PVARF website provides policies, procedures and forms.
  • All excess funds will be transferred to a general purpose account which can be used for education expenses.

Commercial Support

  • Educational Grants
  • Ok to contract for type of activity/date/media.
  • NOT OK to have strings about objectives,agenda, faculty selection etc.
  • NOT OK for donor to participate in planning process or have any marketing influence in activity.
  • NOT OK for faculty to negotiate with donor- only CME sponsor should.
  • Educational grants may be requested by NPC employees only NOT VA.
  • Uses are for all costs of activity, including space & equipment rentals, materials, honoraria, refreshments/meals
  • Cannot be used for participant travel expenses or social functions w/o education purpose.