Non-Profit organization enacted by Congress to facilitate medical research and Education programs conducted at the VAPORHCS
Provides flexible mechanism for the administration of funds in support of research, education and training.
Education Activities supported by PVARF
Work related instruction or learning experiences for employees improving performance of duties, gaining specialized proficiencies & expand understanding of changes in patient care.
For Veterans under VHA care, the education & training may include instruction & learning related to improving & maintaining health.
Who can set up an Education account?
Individuals with staff appointments who are awarded an education grant.
A service chief that receives funds for the benefit of the education & training of employees, patients or caregivers.
The responsible individual or designee for an education or training initiative or activity at the VAPORHCS.
Types of Programs
Patient Related Activities
Education activities for veterans, their families and guardians, including instruction or other learning experiences related to improving or maintaining the health of veterans.
Employees work-related experiences for employees
Improve performance of current duties
Assist employees in maintaining or gaining specialized proficiencies
Expand understanding of advances or changes in patient care, technology, or health care administration.
How to set up an Account
Upon securing funds or a donor for an education activity an “Education Account Request” form must be submitted to the PVARF Executive Director. The form is located on our website under forms.
The form must identify the type of Education activity, the donor, a budget and the purpose of the account.
The request form will then be presented to the ACOS-Education.
The ACOS-Education will review the activity or program, the budget and approve or disapprove.
Upon approval an “Education Account” will be set up in the PVARF and the initiator notified by the Executive Director.
Administration of the Account
All monies will be deposited into the education account set up by the PVARF accounting office.
An education account could be subject to Indirect Costs on all deposits based on the purpose of the account:
Unrestricted Education Grants: The funds are used to invest in education purchases only. The indirect cost accessed will be 0%. If an employee is hired under this grant then a one time 3% fee based on the employee’s salary will be assessed.
Educational Grants: The funds are used to plan and conduct conferences or meetings. The indirect cost assessed will be 10%. This cost will include payment, employee hiring, deposit processing and human resource services. Credit card charges are the transaction fees assessed by the processing bank.
Fund Deposits & Disbursements
All funds received and disbursed must be education related.
The PVARF Executive Director will review your budget.
The PVARF website provides policies, procedures and forms.
All excess funds will be transferred to a general purpose account which can be used for education expenses.
Ok to contract for type of activity/date/media.
NOT OK to have strings about objectives,agenda, faculty selection etc.
NOT OK for donor to participate in planning process or have any marketing influence in activity.
NOT OK for faculty to negotiate with donor- only CME sponsor should.
Educational grants may be requested by NPC employees only NOT VA.
Uses are for all costs of activity, including space & equipment rentals, materials, honoraria, refreshments/meals
Cannot be used for participant travel expenses or social functions w/o education purpose.